Putting together a memorable corporate event takes a certain attention to detail. While you want to facilitate networking and team-building opportunities, you also want to ensure your guests are having a blast. Organizing such an event may seem overwhelming at first. However, there are specific steps you can take to create an experience people will be talking about around the office for months to follow.
Establish a Budget
Although people may view a budget as a limitation you should think of it more as an important guideline. Your budget determines where you can host your event, what catering packages to choose, and how much funds you there are for fun extras like decorations and team activities. Don’t be surprised if a venue or caterer asks you about your budget right off the bat. This allows them to find the best options for you within the range your company has allotted.
Set a Goal
If you’ve attended a multitude of corporate events you know one can drastically differ from another. Still, no matter what kind of event you are planning, you need a set goal in place. For example, your weekend think-tank’s goal could be to forge stronger relationships across multiple offices. Ultimately, the best-planned events find a balance between social venue activities and work-place objectives. In order to achieve this, structure social time around the activities relating to your goal.
Choose a Venue
Your first step in planning a corporate event is finding a charming event venue that suits your needs. Consider the size of the venue and how the architecture of the space can accommodate the type of event you’re planning. For example, if your event is a summer gala featuring a barbecue, you would want to select a venue with outdoor space like a patio or a garden for guests to hang out at. An event focused around business may call for a space with a boardroom or conference area for a meeting environment.
Select Your Menu
Your venue choice determines whether you need to book an outside caterer. Many venues offer in-house catering options, but some venues that may be perfect for your event may not. In this case, research and ultimately book a caterer for your event. When sitting down with them you want to make sure you’re equipped with the dietary needs of your guests. Some guests may have allergies or may not eat certain items based on their religion. No matter what the case is, you want to make sure there is something at your event for everyone to enjoy eating.
Alert Guests and Book Corporate Event Speakers/Entertainment
Employees lead busy lives outside the office. With that being said, it is important to give your guests as much notice as possible. This is especially true if your event requires an overnight or weekend stay. Additionally, you want to book any speakers or entertainment far in advance. Digital invitations are an efficient way to keep track of RSVPs. Try a service like Evite.com or PaperlessPost.com to send out your invitations.
If teambuilding is a key goal of your event, you likely want to schedule a speaker or facilitator to lead a talk or activity. Popular speakers often book very quickly so once you decide on a date and location you want to contact your top choices. While DJs and other party entertainment are easier to book than experts in their fields, at the same time you do not want to wait until the last minute to lock in your event entertainment.
Host a Memorable Corporate Event at The Vault
The unique space at The Vault could be the perfect venue for your next corporate event. Featuring a main event space, bar, outdoor patio, and executive boardroom, this versatile venue is incredibly flexible to meet your specific needs. Choosing a venue is a critical step in planning an unforgettable corporate event. By choosing The Vault, your planning process will be seamless. Contact a knowledgeable representative today to discuss your project